Position Descriptions

Steering Committee Chair

Provide overall leadership to C-SPIN Steering Committee and Standing Committees; help establish future direction of the C-SPIN; ensure all committee work is on track/task. 

Specific Duties and Responsibilities:

· Chair C-SPIN programs

· Serve as a member of the Steering Committee

· Provide leadership to the Steering Committee

· Chair Steering Committee Meetings. Develop and distribute agenda prior to the meeting  

· Set tone for the Steering Committee and Standing Committee work

· Ensure that Steering Committee and Standing Committee members have the information needed to do their jobs

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accepts assignments and complete them thoroughly and on time

· Stays informed about Standing Committee matters

· Get to know other committee members, and build a collegial working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Steering Committee Vice-Chair

Serve as Chair person when Chair Person is unavailable; assist the Chair Person as required and requested; chair ad-hoc committees as assigned.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Perform Chair responsibilities when the Chair cannot be available

· Work closely with the Chair and other committee members

· Perform other responsibilities as assigned by the Steering Committee

· Help set tone for the committee work

· Ensure that members have the information needed to do their jobs

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Steering Committee Secretary

Serve as official note keeper of the C-SPIN Steering Committee; responsible for creating and maintaining records of Steering Committee actions.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Maintain records of the Steering Committee and ensure effective management of C-SPIN records

· Send notices of Steering Committee meetings

· Record meeting minutes and outcomes after Steering Committee meetings

· Ensure that Steering Committee meeting minutes are distributed and archived

· Attach any committee reports received to the next Steering Committee meeting minutes

· Track agenda items for Steering Committee meetings

· Take, count, record and announce votes when email or telephone votes are required

· Become and remain sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings

· Work closely with and/or chairs Publication Committee

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments and complete them thoroughly and on time

· Stay informed about Standing Committee matters

· Get to know other committee members, and build a collegial working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly summary of committee status report to Steering Committee members

Steering Committee Treasurer

Manage and track C-SPIN funds and budget.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Report financial position at each Steering Committee meeting, and make financial information available to Steering Committee members and the general membership

· Keep accurate financial records   

· Deposit cash, drafts, and checks in the name of and to the credit of C-SPIN in the banks and depositories designated by the Steering Committee

· Endorse for deposit notes, checks, and drafts received by C-SPIN as ordered by the Steering Committee, making proper vouchers for the deposit

· Disburse funds and issue checks and/or drafts in the name of C-SPIN as ordered by the Steering Committee

· Ensure all financial disclosure statements, including tax returns and reports to the Illinois Attorney General’s office, are made accurately and on-time

· Upon request, provide the Chair and the Steering Committee an account of transactions, and of the financial condition of C-SPIN

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Facilities/Logistics Committee Chair

Provide meeting facilities for monthly meetings and committee meetings.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Secure locations for C-SPIN programs, considering information obtained from membership surveys and site availability

· Coordinate facility arrangements for monthly 

· Coordinate with Speaker/Presenter Committee chair to ensure presenter’s equipment needs are met

· Coordinate refreshments for monthly meetings; manage their billing and reimbursement

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Fundraising Committee Chair

Provide oversight of fundraising and sponsorship activities. 

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Create, manage, and actively participate in sponsor recruiting programs

· Create, manage, and actively participate in sponsorship programs

· Work with Public Relations committee on sponsor recruiting and sponsorship programs

· Oversee and drive all grant requests

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Membership Committee Chair

Coordinate C-SPIN membership data.   

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Develop and implement a strategy to maintain membership, and attract new members

· Check in and track attendance at monthly meetings

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Public Relations Committee Chair

Engage and liaison with membership, corporate and industry organizations.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Act as liaison to SEI, other SPINs and other industry organizations

· Design and conduct member surveys when directed by Steering Committee

· Direct outreach to other industry organizations

· Oversee the logistics of committee operations

· Assign work to the committee members

· Makes serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments,  and complete them thoroughly and on time

· Get to know other committee members, and builds a collegial working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Publications Committee Chair

Provide C-SPIN communication through applicable communication vehicles; website, newsletter.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Oversee the implementation of all Steering Committee recommendations in relation to communication

· Communicate general meeting information to membership

· Maintain membership distribution list 

· Provide oversight to maintain consistent public image in communicated materials

· Offer consultation to committee members on content and design of printed materials and website content

· Seek feedback from committee members regarding needs for publications and resources; incorporate needs into planning and implementation

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary

Speaker and Presentation Committee Chair

Source speakers/presenters for monthly meetings, providing a relevant range of topics.

Specific Duties and Responsibilities:

· Serve as a member of the Steering Committee

· Make recommendations for potential presenters

· Contact potential presenters

· Create, maintain, and provide presenter guidelines

· Preview potential presenter presentations

· Schedule presentations

· Coordinate fulfilling speaker’s needs with other committees

· Communicate meeting specifics to presenters

· Ensure coordination between the speaker and the Facilities Chair regarding laptop, projection, and microphone/sound checks

· Create meeting announcement in a form acceptable to the Publications committee with adequate time for distribution

· Design and prepare presenter evaluations

· Coordinate and communicate results of presenter evaluations

· Coordinate with other organizations to arrange joint meetings as appropriate

· Oversee the logistics of committee operations

· Assign work to the committee members

· Make serious commitment to participate actively in committee work

· Volunteer for and willingly accept assignments, and complete them thoroughly and on time

· Get to know other committee members, and build a collaborative working relationship that contributes to consensus

· Actively participate in the committee's annual evaluation and planning efforts

· Participate in fund raising for the organization

· Provide monthly status report to Secretary